Operational and Compliance Reports

Overview

Operational and compliance reports provide critical insights into the processing of transactions, network-level summaries, bulk card orders, and user access activities within a Qolo program. These reports help clients track clearing activities, monitor network transaction summaries, oversee large-scale card orders, and review platform user access for security and audit purposes.

The following reports fall under this category:

Clearing Detail – Provides detailed information about transactions for which funds are drawn from the bank as part of the daily clearing and settlement process.
Network Summary – Summarizes transactions across different payment networks, helping clients analyze transaction trends and network charges.
Bulk Order Summary – Tracks the status of bulk card orders, including order volumes and fulfillment details.
User Access Report – Lists users who have accessed the Qolo platform, along with details of their actions, for monitoring and security purposes.

Clearing Detail

Report Overview

The Clearing Detail Report provides information about individual transactions that have been cleared as part of the settlement process. It tracks transactions where funds have been drawn from the bank by the network for daily clearing and reconciliation.

Report Data Elements

Draw Date – The date when the clearing process was initiated.
Client Name – The client associated with the transaction.
Program Name – The program under which the clearing transaction occurred.
Program GUID – A unique identifier assigned to the program.
Settle Date/Time – The date and time when the transaction was settled.
Transaction Date/Time – The original date and time of the transaction.
Account GUID – A unique identifier for the account involved in the transaction.
Masked PAN – The last four digits of the card number used.
Person Name – The name of the person associated with the transaction.
Request Code – The identifier for the transaction type.
Request Description – A description of the request code.
Account Currency – The designated currency of the account.
Transaction Description – A description of the transaction details.
Settlement Transaction GUID – A unique identifier assigned to the settlement record.
Billing Amount – The settled transaction amount.
Billing Currency – The currency of the settled transaction.

Network Summary

Report Overview

The Network Summary Report provides an overview of transactions by network, helping clients analyze total transaction volumes, settlement amounts, and fees charged by different payment networks.

Report Data Elements

Date – The date for which the summary is generated.
Client Name – The client associated with the transactions.
Program Name – The program under which the transactions occurred.
Program GUID – A unique identifier for the program.
BIN – The bank identification number associated with the transactions.
Transaction Network ID – The identifier of the payment network processing the transactions.
Number of Transactions – The total number of transactions processed for the given BIN and network.
Settlement Currency – The currency used for settlement transactions.
Total Settlement Amount – The total amount of transactions settled within the given BIN and network.
Interchange Currency – The currency used for calculating interchange fees.
Total Interchange Amount – The total interchange fee applied by the network.
Total Transaction Fee – The total processing fee charged by the network.
Total International Fee – The total international transaction fee applied by the network.

Bulk Order Summary

Report Overview

The Bulk Order Summary Report provides information on bulk card orders, including order status, number of cards ordered, and fulfillment details. This report is useful for tracking the issuance of large-scale card orders within a program.

Report Data Elements

Client Name – The client associated with the bulk order.
Program GUID – A unique identifier assigned to the program.
Program Name – The name of the program under which the bulk order was placed.
Top Program Name – The name of the top-level program managing the bulk order.
Order Date – The date when the bulk card order was placed.
Order ID – A unique identifier assigned to the bulk order.
Location Name – The name of the location where the bulk cards are being shipped or distributed.
Location Wallet GUID – A unique identifier for the wallet associated with the location.
Cards Ordered – The total number of cards ordered in the bulk request.
Package Name – The name of the card package being issued.
Order Status – The current status of the bulk order (e.g., pending, fulfilled, shipped).

User Access Report

Report Overview

The User Access Report provides an audit trail of users who have accessed the Qolo platform, tracking login activity, role-based access, and actions performed within the system. This report is useful for security monitoring and compliance reviews.

Report Data Elements

Date – The date of user access activity.
Time – The time when the user accessed the platform.
User GUID – A unique identifier for the user accessing the Qolo platform.
User Name – The name of the user accessing the system.
Company Name – The company associated with the user.
Program Name – The program under which the user performed actions.
Role Name – The assigned role of the user (e.g., administrator, analyst).
Request Code – The action or request performed by the user.
Request Description – A description of the request code.
Support User GUID – A unique identifier of another user whose values were changed by the current user (if applicable).
Support User Name – The name of the user whose values were modified.
Reason Code – A unique identifier for the reason behind the action.
Reason Description – A description of the reason associated with the request.

Overview

Clearing Detail

Report Overview

Report Data Elements

Network Summary

Report Overview

Report Data Elements

Bulk Order Summary

Report Overview

Report Data Elements

User Access Report

Report Overview

Report Data Elements

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